Karen Obmaces, founder and PresidentACR collaborates with many physicians to build a vast network of research sites that explore every treatment opportunity for patients. The SMO has currently ventured into other therapeutic areas that include cardiology, dermatology, GI, internal medicine, endocrinology, orthopedics, pediatrics, podiatry, Urology and Women’s health, while also maintaining a solid base of rheumatology-related disease studies.
As the quality of information and patient enrolment is critical to conducting clinical trials, ACR utilizes a proprietary CTMS platform that consists of an eSource and eRegulatory system. While most SMOs are still paper-backed, ACR’s approach to electronically storing patient information, audit data, and clinical trial results enables quicker project completion. As the SMO is in direct contact with the physicians, it empowers them to ensure that these professionals are well-trained on principal investigation clinical research in their practice. Physicians onboard the ACR clinical studies value chain are also assigned a team of Professional Coordinators who are well-versed in study project management, regulations, and other inert skills required to complete a clinical trial successfully.
Depending on the number of studies placed in the care of a physician, ACR can deploy up to 6 on-site coordinators to help run the clinical research operations smoothly. While these services are provided within the clinic, ACR, in covering every aspect of a clinical trial, also has nurtured experts for regulatory compliance, contract/budget and business development to foster better communication between physicians and pharmaceuticals. The last piece of ACR’s SMO services is patient recruitment; for this purpose, the company has garnered a large base of retired physicians who collectively verify with the MD if a patient is the best suited to participate in a clinical trial program.
Once enrolled into a trial, test volunteers receive uniquely designed treatments to combat their illnesses. ACR has built a protective model to prevent incorrect data entry that averts a coordinator from filling in a field designated for exclusive medical practitioner entry, alongside similar functions. To ensure that GCP is deployed across all its locations, ACR uses third-party analytics software to review site data and understand the best possibilities and changes to building a great study experience for participants during a clinical research trial.
For an MD that had to delay their research midway due to a lack of resources, ACR was able to step in and save the project. By adding the right staff to the physician’s team, ACR could transfer all research information to its platform and then provide the data that was needed to the sponsors for the clinical research program. With active operations ongoing at the facility, the physician has offered knowledgeable data that will play a pivotal role in finding the next drug to treat rare diseases.
With prominent growth and an exemplary SMO services portfolio, ACR established a sister company called Accurate Clinical Management to expand its business and assist other SMOs in running back-office operations efficiently. “We have a partnering relationship with several different SMOs and have a monthly meeting to go over and track the progress of studies we are performing together,” says Karen. During the conference, stakeholders gather to ensure that GCPs are followed, contracts are turned around promptly, and regulatory norms are respected.
In the future, ACR will strive to have representation by Recruiting Diverse Populations that are not represented within clinical trials. The SMO, in diversifying its physician partnerships, has already built a connection with a Hispanic clinic and wishes to create prosperous relationships with similar facilities while bringing clinical trial programs to otherwise underserved populations.
ACR has recently negotiated with Wellspire located in North Houston that encompasses various internal medical departments for coverage across more therapeutic areas. Usually working independently with one or two physicians, this partnership will be ACR’s first leap into a multicenter research facility.
Choosing a Clinical Research Studies Partner
Clinical research studies are increasingly under pressure from two directions at once: sponsors need faster progress from feasibility to activation, while regulators, physicians, monitors, and patients still expect rigorous oversight and execution. In selecting a clinical research partner, the key issue for an executive is not simply whether the site will be able to take the protocol. The issue is whether they will be able to implement the protocol into qualified patient recruitment, solid documentation and physician involvement, without sacrificing quality for efficiency.
In most cases, delays have begun weeks before the first patient is screened. Weeks are lost to sluggish feasibility evaluation, disjointed regulatory preparation and siloed contract negotiations. Strong research partners reduce that friction by integrating feasibility review, budget alignment, regulatory submission, and investigator readiness into a coordinated operational process. This can be particularly relevant for studies with restrictive inclusion criteria, fast enrollment windows, or when there is a rescue site needed to replace a poor-performing site that doesn't hit its benchmarks. Speed without thorough documentation, correctly calibrated equipment, manageable monitoring systems and staff who can effectively work within the protocol will never produce a worthwhile benefit.
Patient access is equally critical. Large patient databases offer limited value if records cannot be screened efficiently or connected to the appropriate physician network. Effective research organizations combine technology-enabled chart review with local clinical relationships, physician participation, and practical retention support. Top sites know exactly how many appropriately qualified subjects they are capable of identifying before sponsors spend any money. They know that subject recruitment is not solely dependent on fulfilling the inclusion/exclusion criteria. Transport and parking provision, convenient timing for subjects, willingness to conduct visits at the weekend, and consideration for subjects' personal arrangements play a vital role in retaining seemingly eligible patients in a study.
The same operational discipline applies to data visibility and sponsor communication. Sites that remain heavily dependent on paper workflows can create unnecessary delays for monitors, coordinators and sponsor teams that require timely oversight. The use of digital source documentation, electronic regulatory submission systems, CTMS functionality, and time-dated operational records has increased the visibility of the study and lessened the reliance on frequent on-site monitoring visits. This has become more critical for sponsors managing a larger number of studies with geographic dispersion. Technology should not function as a superficial enhancement. Effective research partners leverage technology to reduce review cycle times, improve targeting for enrollment, and improve communication using live operational information rather than information that has been dated.
Breadth of capability also matters. Organizations that support both early-phase and later-stage research provide sponsors with greater continuity across development programs. Phase I infrastructure, medical oversight, laboratory access, pharmacokinetic support, infusion services, and trained clinical staff help bridge the transition between controlled early-stage studies and broader patient-facing trials. For life science and biotechnology executives, the ideal research partner is not simply a site network. A disciplined execution organization, able to safeguard time, data integrity and user confidence at the same time. It is this operational balance that makes a transactional site a strategic research partner, capable of successfully handling the pressure of the real-world experiment.
Within this landscape, Accurate Clinical Research stands out as an excellent opportunity for sponsors and CROs, emphasizing fast patient access and a digitized study management approach within one organization. The company supports Phase I through IV clinical research, patient recruitment, advanced clinical technologies, end-to-end study execution, and patient-centered care. The organization's operating model includes a reported 10-business-day turnaround for regulatory, contract and budget setup. The organization also utilizes eReg, eSource, CTMS platforms, and AI-assisted feasibility review tools to help sponsors evaluate enrollment potential before activation. Its presence across Texas and Louisiana, combined with diverse patient access and retention support programs, strengthens recruitment capability. In addition, its 30-bed Phase I unit, infusion services, pharmacokinetic support, laboratory access, medical oversight, and ICU-trained staff position Accurate Clinical Research as a compelling choice for studies requiring speed, operational visibility, and disciplined clinical execution.
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